Effective Date: 12/28/2021
Privacy Commitment
This Privacy Policy applies to websites developed, maintained and operated by SPLASH CLINICAL LLC (referred to herein as “SPLASH CLINICAL LLC”, “we” or “us”). SPLASH CLINICAL LLC is an innovative patient recruitment firm that uses digital & social media to recruit patients for clinical trials. Users of and visitors to our websites (referred to herein as “users” or “you”) are responsible for carefully reading this Privacy Policy in its entirety. This Privacy Policy describes the information we collect about you and how we keep your personal information safe and confidential. Please be advised that SPLASH CLINICAL LLC may maintain and/or operate other websites or digital properties which are governed by different privacy policies or notices that are made accessible to you on those other websites or digital properties, and we encourage you to review the applicable privacy policy or notice on the website or digital property that you utilize.
SPLASH CLINICAL LLC understands that privacy is important to you. The information that we collect about you from our websites will be maintained and used in accordance with this Privacy Policy (or other applicable privacy policies or notices) and applicable laws, rules and regulations. By accessing our websites, you agree to the terms and conditions set forth herein. If you do not agree to any of the terms or conditions in this Privacy Policy or other applicable privacy policies or notices, please do not access or use any part of our websites.
By providing us with your Personally Identifiable Information (as defined below), including Personal Health Information (as defined below), you consent to the collection and use of any information you provide in accordance with this Privacy Policy.
SPLASH CLINICAL LLC may share information among its subsidiaries and third parties working with or on behalf of SPLASH CLINICAL LLC, and SPLASH CLINICAL LLC makes commercially reasonable efforts to ensure such information is protected in accordance with the terms of this Privacy Policy.
SPLASH CLINICAL LLC is subject to the investigatory and enforcement authority of the United States Federal Trade Commission (FTC).
Information We Collect
We will collect information through the use of Cookies (as defined below), Web Logs (as defined below), or IP Address (as defined below). We will only collect Personally Identifiable Information (as defined below) including Personal Health Information (as defined below) if you voluntarily provide such information to us, as described in further detail below.
Cookies
We collect non-identifiable web usage data about your use of our website through the use of Cookies. A Cookie is a small piece of information that our server sends to your web browser when you access our websites. Every computer that accesses our websites is assigned a different Cookie by SPLASH CLINICAL LLC. Cookies are capable of storing many types of non-identifiable data. Cookies may be used to help us analyze usage of our websites or to restrict underage use of the website. We do not link basic data from Cookies to Personally Identifiable Information without your permission, and we do not use Cookies to collect or store Personal Health Information about you.
Most browser software can be set to reject all Cookies. Note, however, that some portions of our websites may not work properly if you reject Cookies.
IP Addresses
We may also receive IP addresses in the normal course of the operation of our websites. An IP address is a number assigned to you by your Internet service provider so you can access the Internet. Although we do receive IP addresses, we do not use them to identify you personally or disclose them to others.
Web Logs
SPLASH CLINICAL LLC uses standard Web Logs that record basic data about your visit to our websites, such as the date and time of the visit, the pages viewed during the visit and the domain name of your Internet service provider.
We do not normally seek to identify individuals from Web Logs. However, we may use Web Logs to identify an individual whom we suspect tried to damage our websites or use them in an unauthorized way. We may share our Web Logs with law enforcement agencies if we believe there has been a violation of computer security or related laws or as otherwise required in order to comply with applicable law or legal process. In addition, we may share our Web Logs (which do not contain any Personally Identifiable Information) with our partners to assist them in better designing their websites for clinical research studies.
Google Analytics
Our websites use Google Analytics, a web analytics service provided by Google, Inc. (“Google”) which uses cookies to help analyze how users use the sites. The information generated by the cookies about your use of the websites (including your IP address) will be transmitted to and stored by Google [on SPLASH CLINICAL LLC’s behalf] under Google’s privacy policy, which you can access here: https://support.google.com/analytics/answer/6004245?p=privpol_data&hl=en&visit_id=637713885417185895-846539400&rd=1#zippy=%2Cour-privacy-policy
You may refuse the use of cookies by selecting the appropriate settings on your browser; however, please note that if you do this you may not be able to use the full functionality of our websites. By using our websites, you consent to the processing of your information by Google in the manner and for the purposes set out above.
Collection, Use and Disclosure of Personally Identifiable Information and Personal Health Information
Personally Identifiable Information that may be collected via a clinical research study survey is information that can be traced back to an individual. Personal Health Information is a combination of your Personally Identifiable Information with known health characteristics. For example, if you indicated that you have a certain disease or condition, when that information is combined with your name, it becomes Personal Health Information. Examples of Personally Identifiable Information include your name, home address, telephone number, email address, date of birth, and any other information that may be used to identify you.
You may voluntarily provide Personally Identifiable Information and/or Personal Health Information in a variety of circumstances, and if you choose to do so, you consent to our collection and use of such information as described in this Privacy Policy. For example, we may collect Personally Identifiable Information, including your name, company affiliation and email address, when you provide such information to submit an inquiry to us on the “Contact Us” portion of our website. We will use such information to respond to your inquiry. We may also collect Personally Identifiable Information and/or Personal Health Information when you provide such information to us in a survey or questionnaire on our clinical research study websites and we will use such information to determine if you may be eligible for research study participation. You are responsible for ensuring the accuracy of the Personally Identifiable Information and Personal Health Information you submit to SPLASH CLINICAL LLC. Inaccurate information will affect our ability to properly determine if you may qualify to participate in a research study.
While you may view some of our study websites without providing Personally Identifiable Information, submitting Personally Identifiable Information to us will be required to be considered for participation in a research study.
We will not use or disclose Personally Identifiable Information or Personal Health Information of users of our clinical research study websites for any purpose other than those described in this Privacy Policy or in other applicable privacy policies or notices that that are made accessible to you on such study websites. If purposes for using Personally Identifiable Information or Personal Health Information change at any time, we will update applicable privacy policies and/or notices. In addition to the uses of Personally Identifiable Information and Personal Health Information described above, we also use and disclose Personally Identifiable Information and Personal Health Information obtained from users in the following ways:
- COMMUNICATION WITH REGARD TO STUDY REFERRAL PRE-QUALIFICATION AND/OR OTHER STUDY-RELATED PURPOSES
Personally Identifiable Information will be used by SPLASH CLINICAL LLC to follow-up with the clinical study site about your pre-qualification for and participation in the study and may be shared with the clinical study site for its assessment of your qualification for and participation in a study. - AGENTS AND SERVICE PROVIDERS SUPPORTING STUDY RECRUITMENT EFFORTS
We sometimes employ web hosting companies to maintain our clinical study websites and data collected through those websites on our behalf in support of our study recruitment efforts. We may share your personal information, such as your name, disease or condition, home address, telephone number, email address, date of birth, and any other information that is linked to this identifying information, with these hosting companies so that they may perform such web hosting services for us. With respect to those companies and individuals with whom we share your personal information, we use commercially reasonable efforts to ensure that those companies and individuals adhere to this Privacy Policy or privacy practices similar to those indicated in this Privacy Policy.
We may also be required to disclose Personally Identifiable Information and Personal Health Information to comply with a law or regulation, in response to a search warrant, subpoena, court order, or other valid legal process, or in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. In the event that we are legally compelled to disclose your Personally Identifiable Information or Personal Health Information to a third party, we will attempt to notify you, unless doing so would violate the law or be inconsistent with our legal obligations.
We may also disclose Personally Identifiable Information or Personal Health Information in any of the following circumstances, in each case as permitted by applicable laws and regulations: (a) to protect our legal rights or the rights of users of our websites, (b) to protect the security or integrity of our websites, (c) to take precautions against liability, (d) to enforce this Privacy Policy, (e) if SPLASH CLINICAL LLC undergoes any change in control, including by means of merger, acquisition or purchase of all or substantially all of its assets, (f) to detect, prevent, or otherwise address fraud, (g) pursuant to your explicit approval, or (h) during emergencies if physical safety is believed to be at risk.
Aggregate Data
We will combine the information you provide with information from other visitors to our websites to create Aggregate Data which does not contain any uniquely identifying information. We will share this Aggregate Data with the sponsors of our websites, and/or their consultants. We will periodically analyze this Aggregate Data and use what we learn to make improvements to our websites. We may also share this Aggregate Data with our partners to assist them in better designing their websites.
Children’s Privacy
We are committed to protecting the privacy of children. Neither SPLASH CLINICAL LLC, nor any of its websites or services, are designed or intended to attract children under the age of 13. We do not collect, solicit, or use Personally Identifiable Information from any person we actually know is under the age of 13. If we learn that we collected Personally Identifiable Information from any child under the age of 13, we will endeavor to delete that information as soon as possible. Please contact SPLASH CLINICAL LLC at info@splashclinical.com or phone number (414)-443-3280 if you have reason to suspect that we have collected Personally Identifiable Information of any child under the age of 13.
Data Security
We maintain generally accepted industry standard technical, physical, and organizational procedures to safeguard Personally Identifiable Information and Personal Health Information against unauthorized or unlawful processing and against accidental loss, alteration, disclosure and access. Please note, however, that there are inherent risks in transmission of information over the Internet and electronic storage of information, and we cannot guarantee that unauthorized access or use of your Personally Identifiable Information or Personal Health Information will never occur.
Links to Other Websites
Our websites may contain links to other websites which are not operated or controlled by SPLASH CLINICAL LLC. Please keep in mind when you access websites operated by other parties, whether through links on our website or otherwise, that we do not control what happens on those websites. You should always check the privacy policy of the website you are visiting in order to be sure you know how the operator of that website will collect information from you and what the operator of that website will do with the information.
Internet Transmission Risks
We acknowledge that no internet transmission is ever 100% secure or error free. It is your responsibility to ensure that the computer or device you use is adequately secured and protected against malicious software, Trojan horses, computer viruses and worm programs. Without adequate security measures on a computer or other device, there is a risk that the information you provide could be disclosed to unauthorized third parties. Similarly, despite SPLASH CLINICAL LLC’s efforts to protect your Personally Identifiable Information and Personal Health Information, as noted above, there is always some risk that an unauthorized third party may find a way around our security systems or that transmissions of your information over the internet may be intercepted.
Rights to Access, Amend, and Delete Information
SPLASH CLINICAL LLC acknowledges under certain laws and regulations, individuals have rights to access, amend and/or delete their personal data. To the extent such laws or regulations apply to SPLASH CLINICAL LLC, you may request that we provide you with access to, amendment of, or deletion of your personal data. You may do so by contacting the Privacy Contact as set forth below, and we will respond within a reasonable timeframe and as required by applicable laws and regulations.
Changes to this Privacy Policy
As privacy laws and regulations evolve or in other circumstances as deemed necessary in our discretion, we may revise or update our Privacy Policy without notice. You can determine if this Privacy Policy has been revised since your last visit by referring to the “Effective Date” of this policy. Your use of our websites constitutes your acceptance of the terms of the revised Privacy Policy, and you should therefore review the Privacy Policy regularly to ensure that you are aware of its terms.
Retention of Personally Identifiable Information and Personal Health Information
We will only maintain Personally Identifiable Information and Personal Health Information for as long as we are required to do so by applicable law(s), or for as long as necessary for the purpose(s) for which it was collected or processed. We will delete Personally Identifiable Information and Personal Health Information when such time period has ended.
For Individuals in the European Economic Area and United Kingdom
In some situations, SPLASH CLINICAL LLC acts as a data “processor” that processes personal data on behalf of clinical trial sponsors. Pursuant to the European Union’s General Data Protection Regulation and United Kingdom’s General Data Protection Regulation (collectively, the “GDPR”), if you are interested in participating in a study that appears on our clinical research study website, we may (on behalf of clinical trial sponsors) request that you opt-in/consent to our collection and processing of your personal data for purposes of recruitment for the relevant research study. These opt-in requests will be presented as check boxes under which you will have the opportunity to affirmatively indicate your consent to the processing of your personal data as described on our clinical research study website(s).
Under the GDPR your rights are as follows:
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
These rights are described further, as required by the GDPR, on our clinical research study websites.
You also have the right to complain to a supervisory authority in the EU Member State in which you are located if you feel there is a problem with the way your personal data is handled. You can find a list of supervisory authorities here: http://ec.europa.eu/justice/article-29/structure/dataprotection-authorities/index_en.htm.
For Individuals in the European Economic Area:
VeraSafe has been appointed as SPLASH CLINICAL LLC’s representative in the European Union for data protection matters, pursuant to Article 27 of the General Data Protection Regulation of the European Union. If you are in the European Economic Area, VeraSafe can be contacted in addition to SPLASH CLINICAL LLC, only on matters related to the processing of personal data. To make such an inquiry, please contact VeraSafe using this contact form: https://verasafe.com/public-resources/contact-data-protection-representative or via telephone at: +420 228 881 031. Alternatively, VeraSafe can be contacted at: VeraSafe Ireland Ltd., Unit 3D North Point House, North Point Business Park, New Mallow Road, Cork T23AT2P, Ireland.
For Individuals in the UK:
VeraSafe has been appointed as SPLASH CLINICAL LLC’s representative in the United Kingdom for data protection matters, pursuant to Article 27 of the United Kingdom General Data Protection Regulation. If you are located within the United Kingdom VeraSafe, can be contacted in addition to or instead of SPLASH CLINICAL LLC, only on matters related to the processing of personal data. To make such an inquiry, please contact VeraSafe using this contact form: https://verasafe.com/public-resources/contact-data-protection-representative or via telephone at +44 (20) 4532 2003. Alternatively, VeraSafe can be contacted at: VeraSafe United Kingdom Ltd., 37 Albert Embankment, London SE1 7TL, United Kingdom.
International Transfers
We may transfer Personally Identifiable Information and/or Personal Health Information about you across borders from the country in which you are located to other countries around the world, as permitted by applicable laws and regulations. Please note that we may transfer such information to a country that does not have the same privacy or data protection laws as your country. Accordingly, with respect to an international transfer, your Personally Identifiable Information or Personal Health Information may be subject to different protections depending on the laws and regulations of the country to which such information is transferred. In all cases, we will seek to apply reasonable safeguards to protect Personally Identifiable Information and Personal Health Information which we transfer internationally.
Privacy Contact Information
Questions or comments regarding this Privacy Policy or our privacy practices should be submitted to:
SPLASH CLINICAL LLC
Attn: Privacy Officer
12200 W. Wirth Street
Wauwatosa, WI 53222
USA
info@splashclinical.com
You may also contact our data protection officer, VeraSafe, LLC, using the following contact information:
VeraSafe, LLC
100 M Street S.E., Suite 600
Washington, D.C. 20003 USA
+1 (617) 398-7067
experts@verasafe.com